How to make fee receipts for your whole batch
- Add your institute name, phone and logo. They print at the top of every receipt and are remembered in this browser.
- Open the sheet and fill one row per student — roll no., name, father's name, class, the month the fee is for, payment mode and the amount for each fee head. You can also copy the rows from Excel and paste them in.
- Set the receipt date and starting number. Receipt numbers go up one by one, with your prefix in front (for example SC/26-27/001).
- Choose 2 or 3 receipts per page and keep the office copy on if you want a record for yourself.
- Print, or save as PDF and send the receipt to parents on WhatsApp.
Filled receipts or a blank receipt book?
| Option | Best for | What prints |
|---|---|---|
| Filled — from a list | Monthly fee collected from many students; sending PDF receipts on WhatsApp | Name, class, fee heads, total and amount in words for each student |
| Blank receipt book | Collecting fees at the counter and writing receipts by hand | Numbered receipts with your name and logo, and empty lines to fill |
What a fee receipt should have
- Institute name, address and phone number
- A unique receipt number and the date of payment
- Student's name, father's name, roll no. and class or batch
- The period the fee is for (for example October 2026, or Oct–Dec for a quarter)
- Each fee head and its amount, the total, and the total in words
- Payment mode — cash, UPI or cheque — with the transaction or cheque no.
- Signature of the person who received the money
A receipt with a number and an office copy protects both sides: the parent has proof of payment, and you can match every rupee collected to a receipt when you check your accounts at the end of the month.
Keeping track of who has not paid
Receipts show who has paid. The harder part is knowing who has not — and reminding them without awkward calls. In Eduvora360, fee collection shows paid, pending and overdue students in one list, receipts are printable, and reminders can go out on WhatsApp. Try the free live demo.
Printing tips
- Print on A4 portrait at 100% scale, and turn off "Headers and footers" in the print settings.
- Cut along the dotted lines. With the office copy on, cut the left part off as well and keep it in a file.
- For a receipt book, print the pages, cut them and staple them in order — the numbers are already printed.
Fee receipt format in Hindi
Choose हिंदी under "Language". Labels such as शुल्क रसीद, रसीद सं. and कुल switch to Hindi, and the amount in words is written in Hindi (for example "रुपये चार हज़ार पाँच सौ मात्र"). Names and fee heads can be typed in Hindi too.
Frequently asked questions
Is this fee receipt maker free?
Yes. It is completely free with no signup and no limit on the number of receipts. A small "eduvora360.com" line is printed in the corner of each receipt.
Can I make receipts for my whole batch at once?
Yes. Open the sheet, type the students or paste them from Excel — roll no., name, father's name, class, fee month, payment mode and the amount for each fee head. One receipt is made for every row, with receipt numbers in order.
Can I print a blank receipt book?
Yes. Choose "Blank receipt book", set the starting number and how many receipts you need. Every receipt gets its own number and empty lines to fill by hand — like a receipt book from the stationery shop, but with your name and logo.
What is the office copy?
It is the small part on the left of each receipt (also called a counterfoil). It repeats the receipt no., name, amount and date. Cut along the dotted line, give the big part to the student and keep the office copy for your records.
How do I show a discount or concession?
Add a fee head such as "Discount" and enter the amount with a minus sign, for example -500. It is subtracted from the total.
Is this a GST invoice?
No. This is a simple fee receipt. If your institute is registered under GST you need a tax invoice that shows GSTIN, SAC code and the tax amounts. You can print your GSTIN in the extra line, but the tool does not calculate GST.
Is the student data uploaded anywhere?
No. Receipts are made in your browser. The sheet you fill is saved only on this device so you can come back to it, and it is never sent to our server.