How to make an attendance register for your batch
- Choose the month. The register shows every date of that month with its weekday, so you never have to write dates by hand.
- Add the batch name and, if you like, the teacher's name and subject or timing.
- Paste your students. Type one name per line, or copy roll numbers and names from Excel and paste them together. Leave it empty for a blank register.
- Mark Sundays and holidays. Sundays are shaded automatically. Add holiday dates such as "2, 15, 24-26" to shade them too.
- Print or save as PDF on A4 landscape paper. Large batches are split across pages, with the header repeated on every page.
How to mark attendance in the register
| Mark | Meaning | When to use |
|---|---|---|
| P | Present | The student attended the class |
| A | Absent | The student did not attend |
| L | Leave | Absent with prior permission or a valid reason |
| H | Holiday | No class for anyone that day |
How to calculate attendance percentage
Attendance % = (days present ÷ total working days) × 100
Working days are the days a class was actually held — leave out Sundays and holidays. For example, if a month had 25 working days and a student was present on 22 of them, the attendance is 22 ÷ 25 × 100 = 88%.
Many coaching institutes ask for at least 75% attendance. Students who fall below it are usually the first to stop coming — see why students leave coaching institutes.
Paper register or attendance software?
A printed register works well for one or two batches. As batches grow, the hard part is not marking attendance — it is adding up totals every month, spotting students who are slipping, and answering parents who call to ask whether their child came to class.
With Eduvora360, teachers mark attendance on their phone in a few taps, percentages are calculated automatically, and parents can see their child's attendance on their own phone. Try it in the free live demo.
Attendance register format in Hindi
Choose हिंदी or English + हिंदी under "Language". Column headings, weekdays (र, सो, मं…) and labels print in Hindi — useful for Hindi-medium batches and schools.
Frequently asked questions
Is this attendance register free to use?
Yes. It is completely free with no signup. You can make as many registers as you need, for every batch and every month.
Can I add my students' names to the register?
Yes. Paste one student per line. You can also paste two columns straight from Excel or Google Sheets — roll number and name — and the tool will place them in the right columns.
How do I calculate attendance percentage?
Attendance percentage = (days present ÷ total working days) × 100. For example, if a student was present on 22 out of 25 working days, the attendance is 22 ÷ 25 × 100 = 88%.
Can I make a blank attendance sheet?
Yes. Leave the student list empty and choose how many blank rows you want. The dates and weekdays for the month are still filled in.
Can I hide Sundays from the register?
Yes. Turn on "Hide Sundays" to remove Sunday columns completely, which gives more space to the other days. You can also mark holidays, which are shaded on the sheet.
Is the register available in Hindi?
Yes. Choose Hindi or English + Hindi under "Language" and the column headings, weekdays and labels will print in Hindi.
Is my student data uploaded anywhere?
No. The register is created in your browser. Student names are not sent to our server. Only your institute details are remembered in your own browser for next time.